Prepare
a draft of the calendar for club meetings and
special events for the year.
Meet
with all counselors - new and returning - and
complete the Counselor Training Course
in the Counselor Manual. Be sure samples
of all curriculum used in club are available for
review at this meeting. Go over the draft of the
calendar and make adjustments as needed.
Plan
your club budget for the year. Ask to meet with
your deacons to present your budget. Don't forget
to include in your request the registration expenses
for the annual Counselor's Leadership conference
next summer.
Prepare
and send an invitation/announcement with club
meeting plans to the home of each of the girls
that you know/hope will return or that might begin
attending.
Make
sure all curriculum and club supplies are ordered.
August/September
Be
sure that your updated Counselor List has been
returned to the Service Center.
Send
in SHINEbrightly and Sparkle subscription
forms for any new girls and counselors. In August,
Club Coordinators are sent subscription renewal
forms. Please note that renewals will be done automatically this year, any changes that you need to make can be made on the online renewal form.
For clubs ordering magazines in bulk (delivery
to one address), the renewal form is accompanied
by an invoice. SHINEbrightly and Sparkle
subscriptions that are ordered in bulk are automatically
renewed each year (at the number the club subscribed
to the previous year) to ensure fall delivery
in a timely fashion. Quantity and delivery name
and address changes can be made on the renewal
form. If the form is not returned to the Service
Center by August 1, the Service Center cannot
guarantee you will receive your magazines by the
start of the club year. Costs for additions to
the quantity are invoiced to the club.
For clubs ordering single subscriptions (delivered
to each girl's home) a SHINEbrightly renewal
sheet and a Sparkle renewal sheet is included
in the Club Coordinators mailing with a list of
all the girls that received the magazine the previous
year. This must be updated and returned to the
Service Center by August 1.
Make
arrangements for and attend with counselors the area-wide fall training
event, with counselors ACTS Workshop.
Submit
to deacons your request for funds for next years
church budget. Be sure to include training dollars
so that counselors can attend the Annual Counselor's
Leadership Conference.
The deadline
for sending in final updated counselor list is
September 30.
October
Check
with all your counselors to be sure they are receiving
Cable from the Service Center. If any are
not, contact the Service Center immediately.
In
September, a request for your church to schedule
the annual offering for the next calendar year
was sent to your deacons by the Service Center.
Check with your deacons and make sure the form
was/will be completed and returned by November
15.
November
Dues
for each girl registered in club must be received
at the Service Center by November 15.
Check
with your deacons and make sure that the annual
offering for this calendar year has been sent
to the Service Center.
January
Write
an article for your church newsletter about your
club.
Register
for the Annual Counselors' Leadership Conference
You are Invited! Ridgecrest Conference Center -- Ridgecrest, North Carolina July 25-27, 2008. Click
here for more information!
You
and your pastor will each receive a special mailing
this month with information about the annual theme
and GEMS Sunday.
February
Contact
your pastor to discuss arrangements for GEMS Sunday.
March
Plan
special year-end celebration and badge award ceremonies
with counselors.
Plan
special thank you event/activity for counselors.
Make sure all badges are ordered.
April
Send
your secretary a bulletin announcement about GEMS
Week/GEMS Sunday.
Rehearse
with girls and counselors for GEMS Sunday.
May
Give
a report to your church and council regarding
your club’s activities over the past year.
Hold
special year-end celebration and badge award ceremony.
Hold
special thank you event/activity for counselors.
Assess
which counselors are returning and how many new
counselors you will need for next year.
